Corporate Event Photo Shot List & Run-of-Show Template (Scottsdale & Phoenix)
A polished, field-tested shot list and ROS template for Arizona events—built to capture sponsor value, executive presence, and brand-correct imagery across Scottsdale and Phoenix venues.
Why a Purpose-Built Shot List Beats a Generic Checklist
Arizona venues—from Scottsdale resorts to the
Phoenix Convention Center—vary in lighting and flow. A tailored shot list aligns visuals with your brand objectives, sponsor deliverables, and AV timelines so nothing slips between sessions.
- Brand consistency: imagery that matches your color profile and visual identity.
- Sponsor ROI: guaranteed deliverables tied to placements and activations.
- Fast turnaround: selects ready for press and social during or immediately after the event.
Copy-Paste Shot List Template (Scottsdale & Phoenix)
Copy this table into your run-of-show. Add room names and timing once the agenda locks.
| Segment | Priority Shots | Notes (AV/Lighting) | Deliverable |
|---|---|---|---|
| Brand Environment | Exterior, registration, step-and-repeat, sponsor signage, wayfinding | Blue hour exterior preferred; color accuracy to brand PMS | 10–15 hero images for PR/web |
| Executive Arrival | Leadership candids, greetings, VIP interactions | Quiet shutter; long lens for discretion | Selects for internal comms |
| Keynotes | Clean podium shots, wide stage with LED, audience reaction | Confirm LED refresh to avoid banding; stage wash exposure | Press-ready images same day |
| Panels & Breakouts | Moderators, panelists, audience Q&A, room signage | Mic hand-offs, IMAG screens framed cleanly | 5–10 per session for recap |
| Expo/Sponsor Activations | Booth traffic, demos, branded engagements, swag moments | Permission for close-ups; brand color match | Sponsor album + 3 hero shots each |
| Networking | Candid conversations, diversity of attendees, hospitality | Bounce or off-camera fill; keep ambient atmosphere | Authentic culture set for recruiting |
| Awards & Moments | Stage handshakes, reactions, group portraits | Pre-mark stage positions; confirm walk-in paths | Clean, well-lit hero images |
| Evening/Social | Entertainment, ambiance, sponsor lounges, VIP areas | Low-light strategy; avoid harsh on-camera flash | Lifestyle set for marketing |
Tip: If your event spans multiple venues (e.g., Scottsdale resort + offsite dinner), duplicate this table per location.
Arizona-Ready Run-of-Show (ROS) Timing
Lock these checkpoints with your photographer and AV lead:
- T-24h: Final agenda, sponsor list, and signage map; room diagrams for Scottsdale/Phoenix venues.
- T-2h: Lighting test on keynote stage; LED refresh/flicker check; color chart pull.
- T-30m: Registration and brand environment coverage starts.
- Live: Real-time selects for social/press via shared folder.
- Post: Next-day highlight album; full gallery delivery timeline confirmed.
For additional planning resources, see PCMA and MPI.
Licensing & Usage That Actually Works
Ensure your agreement covers web, social, internal decks, press, and sponsor re-use. Define embargo windows for major announcements and set a file-naming convention that aligns with your DAM/SharePoint.
Local SEO: How Your Gallery Drives Discoverability
Publish a recap with Scottsdale and Phoenix venue names, executive titles (with permission), and descriptive alt text. Interlink to service and portfolio pages, and link out to the venue for topical authority.
Get a Scottsdale/Phoenix Shot List Customized to Your Agenda
Send your run-of-show and sponsor requirements—we’ll return a customized shot plan aligned to your rooms, stage looks, and timelines.
